Terms & Conditions
The terms and conditions below apply to all coaching and mentoring services provided by Rich Spicer Coaching (RSC) to any individual or organisation (“the client”) and constitute the contract for the service to be provided by Rich Spicer Coaching for the client. The term ‘coaching’ as here used covers life coaching, creativity coaching, personal coaching, executive coaching and business coaching for clients and where applicable includes therapeutic interventions using Hypnotherapy and NLP techniques.
In return for the fees payable by the client (or by a third party on their behalf), RSC agrees to provide the service as described below and in accordance with the terms and conditions set out below. The client agrees to pay fees for the service on the terms and conditions set out below (in situations where a third party pays the fees, the third party counts as an agent acting on behalf of the client).
The date that the first session takes place (following discovery session) shall be deemed to be the start date for the service. Participation by any individual in the first coaching session constitutes acceptance of these terms and conditions. The client will be required to sign a contract with RSC at the commencement of coaching.
Responsibility & Commitment
RSC will seek to enable the client to set and achieve goals that will help to bring about desired outcomes for the client. The client has sole responsibility for any decisions they may make following coaching with RSC. RSC accepts no liability for the client’s actions. RSC has no liability for any loss incurred by any client, whether financial or otherwise, following commencement of coaching sessions, or for any perceived failure by the client, whether justified or otherwise, to achieve a material improvement in quality of life or to achieve their desired outcomes or goals.
The client will be required to complete a ‘Commitment to Coaching’ form at the commencement of coaching; the client will be asked if they are ready to take action to make the necessary changes.
Cancellation & Rearranging Sessions
If the client needs to rearrange a coaching session, they should provide at least 48 hours’ notice. No refunds will be given to clients for unused coaching sessions unless 48 hours’ notice has been given. In exceptional circumstances RSC may need to rearrange a coaching session; in these circumstances RSC will use reasonable endeavours to provide a mutually satisfactory alternative appointment the client.
Where a client pays for a session, or sessions, in advance they must have the coaching session(s) that they have paid for within 6 months of the payment, or their fee is forfeited.
The client may terminate their coaching contract at any time in writing. Any monies owed at the time of cancellation will become due immediately. Refunds on payments made against future sessions will be at the discretion of RSC.
In exceptional circumstances, such as illness or unavailability due to bereavement or other commitments, inappropriate behaviour by the client, actual or potential conflict of interest, or other reasons, RSC can decide to terminate the service to the client early or refuse or be unable to provide further coaching sessions to the client. In such circumstances, the client will be given reasonable notice of termination by RSC where practicable, and will be refunded any advance payments made for coaching sessions not yet provided.
There may be occasions when RSC may recommend to the client that they seek an alternative service more suited to their current needs. In this event RSC will fully discuss the reasons for the recommendation with the client. It is the client’s sole responsibility to decide whether to follow the recommendation and RSC does not accept any liability for the outcome of any decisions the client chooses to make.
Personal information or business information supplied to RSC by the client in coaching sessions will be treated as confidential. It will not be disclosed to a third party without the client’s prior permission, save where required by law.
RSC and the client will be required to sign a confidentiality agreement at commencement of coaching. RSC will respect the client’s privacy and seek written permission before disclosing they are a client.
RSC requires that the client provide an emergency contact name and telephone number, to be used only in the event of an emergency, such as sudden illness or accident.
All documentation and information relating to the client will be held according to the Data Protection 1998, except as permitted by the client in writing or as required by law.
Any recordings taken during sessions are for sole purpose of reflective practice by RSC and will not be shared with any third party unless instructed to by a court of law.
Clarity & Style
RSC will discuss with the client their preferred style of coaching. The client has the right to talk openly and candidly with their coach, and the client is encouraged to discuss any concerns they have with RSC on any area of the coaching process. RSC welcomes openness and honesty.
Feedback about the service is welcomed and can be given during a coaching session or by writing to Rich Spicer Coaching at 10 Arlington Crescent, East Preston, West Sussex, BN16 1DL, or via email to email@example.com
RSC is continually striving to ensure the standard of service it provides to its clients remains outstanding. At the end of the coaching process, or series of coaching sessions, the client will be asked to complete a feedback form.
The coaching schedule will be arranged between RSC and the client and can be booked up to 6 months in advance. RSC will recommend the frequency of coaching sessions based on a professional assessment of the client’s requirements. This recommendation, or plan, is not binding and may be altered and adjusted throughout the coaching journey by mutual agreement, in accordance with the terms set out in this agreement.
The number of coaching session will be agreed at the start of coaching between RSC and the client, and confirmed by RSC by email or written correspondence. Where no specific number is agreed sessions will be provided on a session by session basis. Due to the nature of coaching, the initial term usually recommended is four sessions. Full payment is due before or at the first session. Additional sessions can be booked thereafter.
The length of each session is usually 60 mins but can be extended between RSC and the client 1 week prior to the commencement of the session.
Coaching will take place between the client and their coach face-to-face (venue by mutual agreement), via Skype (client calls coach). Face-to-face coaching will take place at a mutually agreed venue. Unless otherwise agreed, the client is responsible for telephoning RSC at agreed times.
RSC may assign the client tasks or exercises to complete between coaching sessions. There is no obligation on the client to complete these tasks, but not doing so may slow the client’s progress in gaining improved quality of life or achieving desired business or personal outcomes. Where possible, clients are requested to submit any information requested by RSC relating to assignments at least 48 hours before the coaching session when they are to be discussed. RSC will allow space for feedback on completed assignments during coaching sessions.
The client may contact RSC by email between sessions to share a success or seek clarification on a coaching issue. Support between sessions is seen by RSC as a necessary part of the coaching process. RSC will always advise a client in advance if the nature of a client’s contact is likely to incur an additional charge, and no such charges will be imposed without the client’s agreement.